It can be overwhelming to maintain a full staff. As a result, many businesses are working with a short staff, trying to fill the positions by working together. Coming up with a staffing plan will help to mitigate staff shortages. Read on to learn about essential steps to include in your staffing plan.
7 Essential Steps to Include in Your Staffing Plan
Every business is only as successful as the employees working at the company. If your employees are productive, efficient, and trustworthy, the business will thrive. The staffing plan is your plan for hiring and moving around employees to help them reach their potential within your company.
Look to these steps in creating a successful staffing plan:
Evaluate Current Employee Performance and Workload: Take a look at what is successful in your business right now. And then look for the areas that need more hands-on deck. You'll see the big picture when you get an overall view of your business before making your employee plan. For example, maybe what you thought was a need for 3 positions can be consolidated to 2 positions after assessing the needs of each department.
Consult with Management for a Long-Term Plan: Talk with the management team about future plans. Do they plan on expanding or consolidating? Is there a vision they would like implemented? What kind of employees have they found to be most successful in the company's environment?
Identify Roles to Be Filled: It is time to decide who you need to hire. You may fill positions from within the company first, opening up a new role after transferring a current employee. Once that is all settled, get ready to start the hiring process.
Create Job Descriptions and Budgets for Pay: Get a description on paper of what you need in your company. List the qualifications and daily tasks required for the candidate. Consult with management to come up with a budget for each position that you post so that you can be transparent from the start. No one wants to lose a candidate late in the hiring process over a salary dispute.
Communicate Your Staffing Plan with the Whole Team: Let the current employees know early in the process that you intend to hire a new employee. Because fellow employees will take part in training, it is helpful to give ample time for teams to wrap up projects or schedule the training time in their calendars.
Fill the Positions: Use a staffing company or job listing to get the word out about your open positions. Sift through resumes. Meet with your top candidates. And choose a diverse group of employees to add to your company.
Review the Results: Revisit your staffing plan each quarter to make sure that you are reaching your goals. If you need to make some adjustments, add them to the staffing plan for the future.
Once you have created a successful staffing plan, you can stay on track to fill the positions your company needs. After you have hired the new employees, prioritize training to welcome the new employees into your work environment.