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Construction Site Admin

  • Location: City of Alberta, T0K 0G0
  • Compensation: $32-$47/hr per hour
  • Job Type:Contract

Posted about 2 months ago

  • Expiration Date: 16 April 2024
  • Job Ref: 23335
Summary
Per Sé Group is hiring an Project Site Construction Administrator for a long term contract position. Our client is a front-runner in promoting and managing infrastructures, renewable energies, water and services, and has 38,000 professionals worldwide in 30 countries. We recently have added 3 gigawatts to our portfolio as we begin back-to-back Solar PV and storage projects. We pride ourselves on being pioneers in sustainability.


Responsibilities
  • Provide daily administrative support to the Construction Monitoring Team by maintaining inventory and saving down of construction documents, creating and maintaining construction filing systems, reviewing back-up documentation related to draws, ordering title bring-downs for draws, engaging and monitoring progress of engineering firms, coordinating with servicing as to draw fundings as well as other coordination and administrative duties.
  • Manage incoming invoices for weekly payment, utilizing consistent coding of cost allocations associated with specific expenditures, and distributing invoices to other business lines as necessary, troubleshoot issues with vendors regarding late or disputed payments, and research historical invoice payments as requested.
  • Provide daily administrative support to Special Assets group by assisting with typing, editing, faxing, copying, scanning and notarizing documents for all bank employees as requested.
  • Process certified and priority mailings and distribute incoming mail.
  • Order stock supplies; set up meetings and plan group event activities. Maintain filing.


Preferred Skills and Expertise:
  • 3-5 years of experience assisting Project Managers or Mid-to-High Level Managers of a major company
  • Administrative Assistant previously working in a Construction Company environment providing administrative support
  • Ideal candidate must have solid organizational skills, the ability to prioritize assignments within strict deadlines and able to work independently
  • Effectively communicate orally and written with external customers and employees at varying levels within the organization
  • Ability to manage projects from beginning to end and the ability to stay focused with multiple demands and deadlines

 

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