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Vendor Coordinator

  • Location: Ingleside, 78362
  • Compensation: $40-$43 per hour
  • Job Type:Contract

Posted about 1 month ago

  • Expiration Date: 22 July 2024
  • Job Ref: 23631

Per Sé Group has an excellent opportunity for a skilled Vendor Coordinator to work with our premier oil and gas client on a major topsides project. In this role, you will be supporting the topsides project services team in vendor timesheet management and vendor invoice management. This is a 1 year contract available for candidates who are local to the Ingleside area.  As Vendor Coordinator, you will provide support to Project Services team in Ingleside, TX and St. Johns, NL ensuring the administration of all the vendors who will be visiting during the Mechanical Completion and Commissioning phases of the project. If you thrive in a high-paced, dynamic environment and have the ability to see the big picture while paying attention to details and accuracy, you will love the opportunity to be part of this major, historic project.

  • Ensure the timesheets for Vendors are received in a timely manner with all required approvals
  •  File timesheets and maintain timesheet database/ summary
  •  Create reports to be utilized in analysis, reporting and forecasting
  •  Maintain the record of Purchase Orders for Vendors of Topsides Equipment, that align with the timesheets, ensuring commitment values are established and tracked
  •  Coordinate with vendor representatives at site &/or at their respective offices, and with site personnel to ensure appropriate documentation is included as invoice support and follow up missing data. (Example: material receipt documents, missing timesheets, and missing approvals)

Desired skills and expertise
  • Degree/Diploma or Technical certification from an accredited post-secondary institution is preferred
  •  Experience working in a fast-paced project environment
  • Strong working knowledge of Microsoft Office Suite, including Teams and Excel
  •  Superior organizational skills, with the ability to set priorities, follow up and meet deadlines
  •  Communicates in a clear and concise manner
  •  Provides relevant and timely information about decisions, plans and activities
  •  High attention to detail and accuracy, with excellent business writing skills
  •  Ability to communicate with all levels of company and external contacts
  •  A self-starter with a high degree of initiative and self-motivation
  • Available to work 40 hours per week (8 hours/day, 5 days/week)


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We believe in the power of unique perspectives. In that spirit, we strive to foster an environment in which people of all backgrounds are embraced and inspired. Per Sé values inclusivity, transparency, equal opportunity and care to all applicants and employees regardless of gender/gender identity, race/ethnicity, sexual orientation, religion, age, national origin, genetic information, status as a protected veteran, and ability.